Save time

Quick and easy setup with optional online payments, it's simple for people to make a booking, and full of features to make your life easier.

Stay organised

All of your bookings, attendee information and history neatly wrapped up in one place, so that you can focus on running your children’s activity.

Fill your events

Collect money upfront to reduce no shows, combined with the waiting list to fill cancelled places. Increase commitment from your attendees with early bird tickets and block booking discounts.

Reliable and secure booking software to take your business to the next level.

We’ve developed our software in close collaboration with children’s activities organisers. Whether you’re running an out of school club, a breakfast club, playscheme, holiday club, children’s workshop, or individual sessions, we’ve got you covered. We ensure Bookwhen’s functionality helps you focus on your children’s activities, whilst keeping your customers returning time and again.

A robust feature set to meet your booking needs.

Childrens schedule

Slick ticket selection and checkout solution

The booking checkout allows multiple dates, friends and siblings to be booked in a single booking session. Our super slick checkout process allows parents and carers to sign their children up for a club in seconds. Details for returning customers (including their children and friends) are saved to make checkout even faster next time.

Custom booking form

Set up your booking form to collect all the information you need. Add links to a waiver, T&C’s or other attachments within your forms.

Class passes, termly blocks and discounts

Choose from a wide range of promotional tools to encourage commitment from customers. Bookwhen provides course tickets for termly bookings, block booking discounts, class passes, and group tickets for families.

Booking form 600 99

Embed in your own site

No nonsense integration embeds your schedule page in minutes. Add to any site. Our technical team are here to help if necessary.

Fair waiting list

Full events form a queue with attendees being notified in order when places becomes available.

Reminders & Calendars

Attendees get an add to calendar option in the confirmation email and a reminder email closer to the event. Easily add public and private calendar feeds from your schedules.


Bookwhen's average recommendation rating is higher than 96% of products in Scheduling

- Capterra.com, as of 9/15/17
Chris daly 90

"Bookwhen has totally revolutionised my life - thank you!"

Bookwhen has saved us so much time and effort... Thanks for making such a great piece of software!

Chris Daly - Sea Scout Leader
Sling swing 90

"The class have commented on how easy the site is to book through!"

The people who attend the class have commented on how easy the site is to book through and offer transfers; which is rare with Parent & Baby classes.

Nikki - Sling Swing
Jo adventure babies 90

"My customers don't have any problem using it!"

I can see at a glance how many bookings I have had for my next term & importantly my customers don't have any problem using it to register

Jo - Adventure Babies
Trusted by the best

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